Design brilliantly.
Deliver profitably.
BuilderXPro gives interior designers and fit-out firms complete control over clients, projects, procurement, and finances — so you can focus on creating beautiful spaces, not chasing vendors on WhatsApp.
Manage leads, send professional quotes, track room-wise BOQs, coordinate dozens of vendors, and protect your margins — all from one platform with a mobile app your site team will actually use.
14-day free trial · No credit card required · Set up in 15 minutes
Sound familiar?
Interior design businesses face unique operational challenges that generic project management tools simply do not solve. These are the problems we hear from studios every single week.
Client Expectations Across Many Projects
You are running 8–12 active projects simultaneously. Each client has a unique vision, mood boards keep changing, and approvals stall across WhatsApp groups. One missed revision means rework worth lakhs.
Hundreds of SKUs, Dozens of Vendors
Tiles from one supplier, fixtures from another, furniture from a third, hardware from a fourth, fabrics from a fifth. Tracking delivery dates, quality specs, and pricing across all of them is a full-time job nobody signed up for.
Granular Per-Room BOQ Tracking
Interior BOQs are detailed down to every shelf, light fitting, and door handle — per room. One deviation on a 200-line BOQ can silently eat your entire margin on a project.
Client Revisions & Approval Tracking
The client changed the kitchen layout for the third time. Which version did the carpenter get? Who approved the new marble? Without a single source of truth, revision chaos becomes the norm.
Vendor Payment Coordination
Carpenters, electricians, plumbers, painters, tile layers — each with their own payment terms, advance requests, and retention amounts. One missed payment and work stops on site.
No Centralized Project Photos
Site photos are buried in 15 different WhatsApp groups. When clients ask "show me what the living room looks like today," your team scrambles through thousands of images to find the right ones.
Everything you need, one platform
Six integrated modules designed specifically for how interior design and fit-out businesses actually work — from the first client call to the final handover walkthrough.
Client CRM & Professional Quotes
Manage every lead from first enquiry to signed contract. BuilderXPro gives you a visual sales pipeline designed for interior businesses — track site visits, share mood boards, and close deals faster.
- Visual pipeline with deal stages (Enquiry → Site Visit → Design → Quote → Won)
- Professional PDF quotes with branded cover pages and room-wise line items
- WhatsApp automation for follow-ups, quote sharing, and appointment reminders
- Meeting & site visit tracking with notes and next actions
- KPI scoring to identify your hottest leads automatically
Project & Phase Management
Break every interior project into rooms or zones and manage execution phase-by-phase. Dependencies between carpentry, electrical, plumbing, and finishing ensure nothing starts before its predecessor is complete.
- Room/zone-based task organisation (Living Room, Master Bedroom, Kitchen, etc.)
- Gantt chart with dependencies — carpentry before painting, plumbing before tiling
- 4 task views: List, Kanban, Gantt, and Flow for different team preferences
- SOW with sub-scopes for each room and trade
- Milestone tracking with automatic client notifications
Procurement & Vendor Coordination
Centralise your entire procurement cycle. Create material indents per room, generate POs to the right vendors, verify deliveries with GRN photos, and track inventory across every active project.
- Material catalog with categories & variants (tile sizes, wood grades, hardware finishes)
- Indent creation per room — know exactly what each space needs
- PO generation with multi-vendor support and approval workflows
- GRN with photo attachments for quality verification on delivery
- Vendor management with performance tracking and payment history
- Material returns tracking and site-to-site transfers
360° Project Photo Feed
Every site photo, timestamped and tagged to a project and room. Your team captures progress from the mobile app, and everything is organised automatically — no more digging through WhatsApp.
- Chronological photo feed per project and per room
- Before/after comparison for client presentations
- Photo capture directly from mobile app with auto-tagging
- Issues documentation with photo evidence
- Shareable project gallery for client updates
Expense & Profitability Tracking
Track every rupee against your BOQ in real time. Know exactly where you stand on margin before it is too late — not after the project is done and the damage is already visible in your bank account.
- BOQ vs actuals comparison updated in real time
- Petty cash management with advance top-up and receipt photos
- Vendor payment ledgers with cheque printing
- Invoice reconciliation against POs and GRNs
- Project-wise profitability reports with margin alerts
- Expense category tracking (materials, labour, transport, misc)
Interior-Specific Calculators
Stop guessing material quantities. BuilderXPro includes 12 built-in calculators designed for interior and construction work — get accurate estimates in seconds, not hours.
- Tile & flooring calculator for any room dimensions
- Paint calculator with coat and coverage adjustments
- Plaster calculator for wall and ceiling areas
- Additional calculators for brickwork, concrete, and more
- Save calculations and attach to project BOQs
Your entire interior project lifecycle, digitised
BuilderXPro follows the natural flow of an interior design project — from the moment a lead comes in to the day you hand over the keys.
Lead Capture
Client enquiry comes in via website, referral, or social media. BuilderXPro captures the lead with all details and assigns it to your sales team automatically.
Site Visit & Assessment
Schedule the site visit from within the CRM. Log measurements, take reference photos, note client preferences and budget constraints — everything attached to the deal.
Design & Quotation
Create a detailed room-wise quote with material specifications, labour costs, and timeline. Export a professional PDF with your branded cover page and share via WhatsApp.
Project Kickoff
Once the deal is won, convert it into a project with one click. Rooms become task groups, BOQ items become trackable line items, and the timeline populates automatically.
Procurement & Execution
Raise indents per room, generate POs, track deliveries with GRN photos. Gantt dependencies ensure your carpenter finishes before the painter starts.
Progress Tracking
Daily photo updates from site, task completion tracking, expense logging. Clients can see real-time progress without calling you every morning.
Handover & Close
Final walkthrough documented with photos, snag list tracked as issues, and final accounts reconciled. Project profitability report generated automatically.
Before vs After BuilderXPro
Here is what changes when an interior design firm moves from spreadsheets and WhatsApp to a purpose-built platform.
The impact on your interior business
Faster project delivery
Material cost reduction
More quotes sent per month
Expense visibility
We were managing 14 residential interior projects across Bangalore with Excel and WhatsApp. Material tracking was a nightmare — we once ordered the same Italian tiles twice because nobody could find the original PO. After switching to BuilderXPro, every indent, PO, and GRN is tracked with photos. Our material costs dropped 18% in the first quarter, and clients love the photo updates.
Priya Shenoy
Founder, Atelier 360 Interiors — Bangalore
Protect your margins on every project
Interior design margins are thin — typically 15–25% on materials and 30–40% on labour. Without real-time tracking, cost overruns are invisible until the project is done and the profit is already gone.
BuilderXPro gives you financial visibility at every stage. Compare actuals against your BOQ in real time, set up approval workflows so no expense goes unchecked, and generate profitability reports that help you price future projects with confidence.
- Real-time BOQ vs actuals comparison per room and per project
- Multi-step expense approval workflows — nothing gets spent without sign-off
- Vendor payment ledgers with outstanding balance alerts
- Petty cash management with advance top-up and receipt photo verification
- Project profitability dashboard with margin trend analysis
- Cheque printing and invoice reconciliation against POs
Margin protection in practice
Scenario: Kitchen remodel quoted at ₹8.5L
Week 3: Actuals at ₹5.2L against ₹4.8L budget for this stage
⚠ Alert: 8% over budget — marble slab cost higher than quoted
Action taken
Project manager flags the deviation, discusses alternatives with client before costs escalate further. Savings: ₹45,000.
Without BuilderXPro
You discover the overrun 6 weeks later when the final bill arrives. No time to course-correct. Margin: gone.
Your project photo feed
Living Room — Carpentry Complete
Today, 2:30 PM · by Rajesh (Site Supervisor)
Master Bedroom — Wallpaper Installation
Today, 11:15 AM · by Amit (Project Manager)
Kitchen — Tile Grouting Progress
Yesterday, 4:45 PM · by Rajesh (Site Supervisor)
Bathroom — Plumbing Issue Flagged
Yesterday, 10:00 AM · by Rajesh (Site Supervisor)
Show clients what is happening
The number one complaint interior clients have: they do not know what is happening at their site. They call, they message, they show up unannounced — all because they feel out of the loop.
BuilderXPro turns your site team into a documentation machine. Every photo is captured from the mobile app, auto-tagged to the project and room, and organised chronologically. Share a project gallery with your client, and suddenly those daily phone calls stop. Trust goes up. Referrals follow.
- Chronological photo feed organised by project and room
- Mobile app with camera integration for instant site photo capture
- Before/after comparisons that make your work visible
- Issue documentation with photo evidence and status tracking
- Daily Progress Reports (DPR) with attached photos
Run your interior business like a pro
Join hundreds of interior designers and fit-out companies across India who have moved from WhatsApp and Excel to BuilderXPro.
14-day free trial. No credit card required. Full access to all features.
Frequently Asked Questions
Common questions from interior designers and fit-out companies evaluating BuilderXPro.
What is the best project management software for interior designers?
BuilderXPro is purpose-built for interior designers and fit-out companies. It combines client CRM with visual pipeline, project management with Gantt charts and room-based task organisation, materials procurement (Indent → PO → GRN), vendor coordination, detailed BOQ tracking, expense management, and a 360° project photo feed — all tailored for interior project workflows.
Can BuilderXPro handle interior design procurement with hundreds of SKUs?
Yes. BuilderXPro supports a full material catalog with categories and variants — tile sizes, wood grades, hardware finishes, fabric types. You can create indents per room, generate POs to multiple vendors, verify deliveries with GRN photo attachments, track inventory across projects, and manage material returns. Bulk import lets you upload your existing catalog instantly.
How does BuilderXPro help protect margins on interior projects?
BuilderXPro provides real-time BOQ vs actuals tracking so you can see margin erosion the moment it starts — not after project completion. Expense approval workflows prevent unauthorised spending, vendor payment ledgers give you complete visibility, and project profitability reports help you price future projects more accurately.
Can I share project progress with clients through BuilderXPro?
Yes. The 360° project photo feed organises all site photos chronologically by project and room. Your team captures photos from the mobile app, and everything is auto-tagged. You can share project galleries with clients for transparent progress updates without the chaos of WhatsApp groups.
Does BuilderXPro have a mobile app for site teams?
Yes. BuilderXPro offers iOS and Android apps that give your site team full access to project tasks, material indents, GRN creation with camera-based photo capture, petty expense logging with receipt photos, GPS attendance, and the project photo feed — all designed to work on-site.
What does the CRM module cost for interior design firms?
BuilderXPro CRM is available as an add-on module. It costs ₹3,999+GST per month on the Starter plan and ₹5,999+GST per month on the Professional plan. It includes lead management, visual pipeline, PDF quotes with cover pages, WhatsApp automation, VoIP calls, meeting tracking, and KPI scoring.
Can BuilderXPro manage multiple interior projects at the same time?
Absolutely. BuilderXPro is designed for firms handling 10, 20, or 50+ concurrent projects. Each project has its own tasks, materials inventory, expenses, photo feed, and team assignments. The multi-project dashboard gives you a bird's-eye view of every active project's status, budget, and timeline.
Is BuilderXPro suitable for fit-out companies doing commercial interiors?
Yes. BuilderXPro works for residential interior designers, commercial fit-out companies, and turnkey interior firms. The SOW module with sub-scopes handles complex commercial projects with multiple zones, and the procurement system scales to manage large material volumes across vendors.